Hello Band Families!
Our Feb 10th AIA Winter Showcase is quickly approaching! We expect to have 60 guard and percussion units attending - our biggest show yet. We will need over 200 volunteers for everything to run smoothly, and we're hoping you will set aside some time to support the HSHS Band Program by volunteering and cheering on our teams! Guard will be competing first, followed by percussion. We're hoping that Percussion families can volunteer during Guard performances, and vice versa.
Last year we utilized around 200 volunteer positions to make the show happen, and this year we have an additional 11 units attending. Translation: WE NEED YOU!! Please please review the Volunteer SUG here and consider signing up for 1 (or more) slots.
Thank you!
*Set-up from 6:00am - 9:00 am: Assist with set-up where needed including the gym, aux gym, judges area, volunteer area, concessions, and vendor tables.
*Tear-down/Clean-up from 9:00pm - 11:00pm (approximate): Tear down and clean up all areas of the show once complete (hospitality room, volunteer lounge, warm up areas, etc). Some areas may break down earlier than others, such as the warm up rooms.
*Parking: Parking attendants will be outside directing the buses, trucks and trailers to their designated parking areas. We will have three stations setup with pop-up tents for shelter.
*Unit Check-in: Greet the units as they arrive at the school. Hand out unit packets and assign student guides. Answer questions and help direct units to the right areas.
*Adult Unit Guide: You will assist Unit Check-in and oversee the Student Guides. You will keep track of the Student Guide schedule and make sure each group has the help they need.
*Student Guides: You will work in pairs. You will be assigned to a unit during check-in, show them where to get ready, walk them through warm ups and direct them out of the gym after performance. Will need to attend training.
*Ticket sales: Greet our guests with a smile & hello/welcome. Assist with ticket purchases, wrist bands, and programs. Answer questions from guests.
*Door volunteers: Assist with spectator and performer entrances. Check for wristbands, open and close doors between performances.
*Equipment and props: Assist teams with unloading and moving props from the parking lot, through the school to the staging area, and back to parking after performing.
*Warm-up stations: Responsible for setting time limits in the warm up room, warning teams of minutes remaining and keeping on schedule as teams rotate.
*Hospitality Room: greet coaches and judges, maintain clean tables and check trash, restock any food items or drinks.
*Concession stand: Sell food and drinks. Keep the area stocked
*Flowers and Candy: Sell "Shout-out" flowers and candy throughout the day. This job would include running the iPad for sales, handling cash transactions, and placing shout-outs in the correct bags for each school.
*Volunteer Table: Check in volunteers, give name badges, direct them to the correct area, oversee the volunteer lounge to make sure it's stocked and clean and collect name badges from volunteers as they are done.
It takes a lot of volunteers to run the AIA Winter Show, and we thank you in advance for your assistance! Please review the available slots below and click on the button to sign up.
The AIA Winter showcase performance schedule can be found here.
*NOTE* This competition schedule is tentative and times may change. If they do, the Volunteer SUG will be adjusted as well. Please check back before the event to ensure you have the correct time.
Please note most spots are listed as "ADULT" or "STUDENT." Adults can sign up in a student spot, but students cannot sign up for an adult position. If neither are noted, the spot can be filled by either an adult or a student.
**If you are a NHS, Tri-M, Key Club, Theater Honor Society, or Student Council member and want to record your VOLUNTEER HOURS, please put your organization (for example: "NHS") in the comments when you sign up. Additionally, there will be a sign-in sheet at the volunteer table when you arrive to the event.**
If you have any questions regarding the volunteer opportunities, please email ghrvolunteers@gmail.com.
